Preparation & Submission

Preparing & Submitting Abstracts

The Executive Committee for IPS 2008 invites authors to submit novel scientific work in any area of primatology for inclusion in the IPS 2008 Congress Programme. Oral presentations will be 15 minutes in duration plus 5 minutes of question time, and there will be two major dedicated poster sessions on different days. Those wishing to submit abstracts (for symposia, workshops, oral presentation or poster presentation) must be registered for the congress before submission will be possible.
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The Executive Committee encourages all those intending to submit a session proposal or presentation abstract to carefully read the contents of this page.
[Symposium/session proposals] [Oral/Poster abstracts]

Congress Sessions

The Scientific Programme of IPS 2008 will accommodate a range of different session-types:

Plenary Sessions. There will be one 1 hour plenary session per day during the Congress. Each will be composed of a keynote presentation by one of IPS 2008's invited Plenary Speakers.
General Sessions. These include oral presentations, each of 20 minutes (including questions), which wherever possible will be grouped together by themes. Oral presentations not assigned on submission or by invitation of symposium organiser(s) to a specific symposium, will be allocated to a General Session.
Symposium Sessions. These sessions are composed of 6, 7 or 12 oral presentations, each of 20 minutes (including questions), which are invited by the symposium organiser(s). There are limited numbers of 12 slot session available and organisers must ensure that their symposium fits into the designated number of slots.
Poster Sessions. Two Poster Sessions will take place during the Congress. Opportunities to view and present posters will be extensive, and posters are regarded as as equivalent to (if not better than) oral presentations.
Other Sessions. Upon request to the Scientific Committee, further sessions may be accommodated such as Workshops, Roundtable Discussions, Video/DVD Sessions.

Oral & Poster Abstracts: Abstracts may be submitted online by following the link for abstract submission [CLICK HERE]. If you are unable to submit your abstract electronically, you may post it to the Chair of the Scientific Committee at the address below. The online submission system will be active from 30th April 2007. Abstracts for oral and poster presentations must be submitted by 30th November 2007. Authors should indicate their preference for oral or poster presentation. All abstracts will be reviewed by the Scientific Committee, which will reject abstracts that do not meet high standards. Anecdotal reports and results of brief pilot work are usually not appropriate for submission. Studies that do not comply with the Ethical Statement will also be rejected. Submission of any abstract will indicate that the first author has read and complies with the Ethical Statement adopted by the Congress. First authors will be notified of the status of their abstract by the 29th February 2008. Early interest in the Congress is such that the Scientific Committee expects to receive a large number of abstracts and therefore only one abstract per first or corresponding / presenting author can be considered (across the whole Congress, not per session). However, delegates making an oral or poster presentation may also contribute to workshop/roundtable sessions. The Congress reserves the right to reject any abstract or proposal; the Scientific Committee will not normally enter into correspondence with submitting authors concerning rejected abstracts or proposals. Detailed guidelines for abstract preparation are given below.

Symposium Proposals: The Committee encourages interested parties to organize and submit high-quality symposia and workshops. These sessions should address topics that are timely, of interest to the general membership, and include participants from several institutions. Those wishing to organise a symposium within the congress programme should submit an abstract through the online abstract submission system (NB. the session submission option is at the foot of the first page). The abstract (250 words max; see guidelines below), accompanied by a list of participants, must be submitted online by 31st August 2007 for review by the Scientific Committee. Symposium organisers will be informed of provisional acceptance by 31st October 2007. The acceptance is provisional pending the submission and acceptance of sufficient oral presentation abstracts that are to make up the symposium. Symposia should consist of 6, 7 or 12 presentations of 20 minutes (including questions) in order to fit with the schedule of contributed papers. As stated above there are limited numbers of 12 paper slots. Symposia as well as all contributors’ abstracts will be included in the Congress Programme. NB. When inviting colleagues to contribute a presentation symposium organisers should ensure that they point out to them that they may only present one first/presenting author oral or poster presentation at IPS 2008. [Abstract preparation guidelines]

Workshops and Roundtable Discussions: Workshops and Roundtable Discussions are less formal than symposia. They may be applied and/or broadly theoretical, involve audience participation and/or discussion, and should address a defined goal. Those wishing to organize one of these sessions should submit information about the proposed Workshop or Roundtable Discussion (title, a list of participants, and a 250 word abstract) via the session submission section of the Congress' online submission system. The deadline for submission for review is the 31st August, 2007. The organizer must register for the meeting at the time of, or prior to, abstract submission. Other participants may register at any time. The overview abstracts submitted by organizers will be published. Pre-Congress and Post-Congress sessions require Scientific Committee approval and abstract submission, and will be published with the Congress Programme. NB. Presentations made as part of the discussion taking place in workshops/roundtable sessions are not included in the 'one first author presentation' rule, i.e. delegates can give one first author oral presentation in a general session or symposium OR one first author poster presentation in addition to taking part in workshop/roundtable sessions. [Abstract preparation guidelines]

Video/DVD Sessions: Video/DVD Sessions may be incorporated into the scientific programme of IPS 2008, subject to approval by the Scientific Committee. Proposals for a Video/DVD Session will take the same form as that for Workshops. Interested participants are invited to submit on line abstracts for review as with symposia and all other sessions. All presentations will be played from computer hard drives and so you will be asked to prepare your presentations on CD but NOT on CODECS.

Guidelines for the Preparation of Abstracts

These guidelines are provided for general information, but are not intended to be prescriptive. As the abstracts will be published and may be cited, they should summarize your work so that your study can be understood without additional information.

The abstract submission process will require you to provide institutional affiliation of presenting and any co-authors. You will also need to supply 4 keywords to help with indexing your abstract and which will be used to assign your presentation to appropriate reviewers and sessions at the Congress. Please use words that best reflect your subject area or species beyond those already in your title.
When you sign-up with the online submission system you will receive an automated email that will contain your login details for the online submission system together with an attached MS Word (.doc) abstract template document which, when completed by you, will form part of your abstract submission.
The maximum word count is 250 words. Please check your word count before submitting your abstract.
The abstract must be written using 10pt Arial font.
Write the abstract as a single block paragraph in the appropriate space provided on the abstract template; alternatively cut-and-paste it into place from another document.
Use metric units of measurement, standard abbreviations and statistical symbols. Capitalise statistics (e.g. P < 0.05), but do not italicise.
The first sentences of the abstract should indicate the theoretical rationale or practical aims of the work. Hypotheses, objectives, research questions, or research problems should be stated clearly. If you provide methods, these should be outlined briefly with sample sizes, study duration, housing conditions and any special procedures used. Results should include explicit statements of outcomes relevant to your objectives, but note that reporting statistical tests is not necessary. Finally, any conclusions or critique should follow, whether theoretical or applied. Acknowledgement of funding sources may be included if space allows.
Please check spelling and grammar carefully and define all acronyms and non-standard abbreviations.
All abstracts must comply with the ethical guidelines, and this compliance must be indicated in the relevant tick-box.
You will be able to re-enter the submission system to make changes to your abstract up until final submission/abstract deadline.
Further details about using the abstract submission system are available to authors during the submission process.

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Presentation Guidelines

Poster Presentations

If your abstract has been accepted as a poster presentation, please note that poster boards will be 2 metres high by 1 metre wide and can accommodate posters of up to A0 size (1189mm high x 841mm wide) and formatted for Portrait presentation (NB: it will not be possible to display posters that are either more than 1000mm wide or more than 2000mm high). Due to constraints on the number of simultaneous sessions, submissions for oral presentations may be assigned to poster sessions. Poster sessions will be dedicated sessions, where you will attend your poster and will be expected to answer questions about your research in much the same fashion as an oral presentation. Poster sessions are expected to be equivalent to (if not better than) oral presentations. There will be two poster sessions during the Congress:

Session 1: Monday 4th August (18:00-19:30)
Put up posters: By 2pm Monday . Take down posters: By 1pm Tuesday.

Session 2: Wednesday 6th August (18:00-19:30)
Put up posters: 2pm Tuesday - 2pm Wednesday. Take down posters: By 2pm Thursday.

The chair of the Scientific Committee will inform you to which session your poster has been allocated. The poster board for your poster will be marked with your abstract number as printed in the book of abstracts. Please include the title of you poster on the poster. Materials (Velcro) for attaching posters to boards will be supplied by the Congress.

Oral Presentations

If your abstract has been accepted as an oral presentation you will be advised by the Chair of the Scientific Committee when and where you will give our presentation. Please not that all oral presentations (except invited Plenary Presentations) must be no longer that 20 minutes (including time allowed for questions), so please take this into consideration when planning your presentation. Session chairs will be instructed to strictly enforce time limits.

All presenters are required to ensure that their presentation is compatible with Microsoft Powerpoint (all versions supported) and are advised to prepare it using Powerpoint. All presentations must be PC compatible. Each presentation room will be equiped with a computer (PC) running Powerpoint, a data projector, screen, microphone and supervised by a technician. Speakers will only be able to use their own laptop under exceptional circumstances as switching computers is disruptive to a tight schedule.
Mac users: Please ensure that your presentation is PC and Powerpoint compatible. A Mac will be available on-site as back-up.

Please bring your presentation on a USB memory stick or CD-ROM. Presentations must be handed into the Speakers' Preview Room at least 2 hours before your session (not your presentation) is scheduled to begin. In the Speakers' Preview Room you can check your presentation for compatibility and make any minor last-minute changes. Authors with any concerns about technical aspects of their presentation or with special requirements (e.g. 35mm slides, transparencies, audio, video) are advised to discuss this with the support staff in the Speakers' Preview Room at the earliest possible opportunity.

Please arrive in the auditorium 10 minutes prior to the start of the session to meet the session chair and other presenters.

Format Summary: Oral Presentations

Duration: 20 mins (including questions) maximum.
Presentation application: MS Powerpoint (all versions).
Compatibility: PC compatible
Medium: USB memory stick / CD-ROM
Submit presentation: to Speakers' Preview Room at least 2 hours before session start.
Presentation room: All equiped with a PC running Powerpoint, data projector, screen, microphone, technician.
Arrive at auditorium: 10 minutes prior to session start.

Prof Phyllis Lee
Chair, Scientific Committee for IPS 2008
Department of Psychology
University of Stirling
Stirling, FK9 4LA
Scotland

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Click here for a copy of the abstract template